Well, it turns out I’m not alone in thinking that this is a good idea. Timo Kiander has come up with 6 ways to tackle boring tasks and one of them is to praise yourself.

“Remember, as soon as you get started with your tedious task, you have already done something that most people are not willing to do.”

When Alan Henry of Lifehacker linked to Kiander’s post he added:

“When you’ve finished all of the work you normally have to do and are left with only the toughest, most undesirable tasks left, consider rewarding yourself for mustering the effort to get started-it’ll go a long way towards making sure you’re content enough to finish the task at hand.”

We’re all saying the same thing; set yourself up for success. Kiander thinks you should praise yourself, Henry says reward yourself, I say combine the two and add a bit more.

Give yourself a great environment to do the task, make the task as easy as possible, and reward yourself for completing it and the most mundane tasks of our lives may just turn into the most fun ones.

However, there are times when I just want to focus on what I’m doing. Mac OS X Lion’s new fullscreen feature is designed to help me focus on a single application at a time. However, when Skype, iChat, Mail, or Twitter are open they will notify me (audibly or with bouncing icons) when they’d like my attention. They will inevitably pull me away from what I’m doing to see what is going on.

Skype, for me, is the biggest culprit because our team at Viddler uses Skype as the primary way to communicate. So even though Skype is notifying me that there is something new in Skype sometimes it is just some of the team members chatting about what’s for lunch and really isn’t meant for me and isn’t high-priority.

So there are times that I do not want to be distracted or even notified that something is going on in Skype. I want to be left completely alone and work on whatever it is I’m focused on. Enter Shh, an AppleScript and/or Alfred Extension (I love Alfred) that will quickly close these four applications. It is a dead simple script that closes all of these applications at once (rather than closing them individually).

I’m guessing that I will extend this script to include other applications over time and even enhance it in some way (perhaps by forcing the foremost application into fullscreen mode on OS X Lion or turning off Growl notifications) so if you’re interested in such things be sure to watch this project on Github or contribute to it yourself.

This is what would happen. I’d envoke the Miniplayer by first envoking Alfred’s global keyboard shortcut, typing iTunes, and selecting the Miniplayer. Then, I’d choose one of the menu items it shows – here is an example screenshot.

This wasn’t good because the menu changes as you choose items from the list. Notice the keyboard shortcuts to play random albums or switch into Playlists, etc using CMD+2, CMD+3 and so on. The problem is that these menu items change as your context changes inside of the Miniplayer. In other words, CMD+4 would not always fire the same action. This got pretty annoying so I fired off a tweet to @alfredapp on Twitter.

And, wouldn’t you know, they responded, there is a better way! Alfred has a whole host of keyboard shortcuts that remain consistent regardless of what you’re looking at within the application. If you look at the list, scroll down to the iTunes Miniplayer section, you’ll see that you can use CMD+CNTRL+(arrow keys) to do many of the tasks that I do each and every day, and, they will always be the same no matter what.

Fantastic! Thanks Alfred. (I’ve always wanted to say that)

/via the speechless Justin Blanton.

Countless tools, applications, notebooks, widgets, stickies and other ways of organizing our tasks to help us accomplish them are at our disposal. The Productivity category in Apple’s App Store, as an example, is filled to the gills. However, really, we’re just ignoring the easiest way to help get things accomplished. Doing.

The other day I came home from the office when Eliza regaled me with an exhaustive list of all of the things she accomplished in my absence. I then proceeded to ask one of the stupidest questions I’ve ever asked her: “How did you get all of that done?”. She didn’t skip a beat at my foolish question and simply said “I just did them.”

And therein lies the secret. The real way to get more done is not about obsessing over how to schedule your days tasks, prioritize them, group them, put them into buckets, check them off, have them with you on every device … these are simply better ways to remember.

Want to get more done? Just do.

When Apple released the latest update for Mac OS X Leopard, with the version number of 10.5.3, they updated the way that Spaces worked.  As John Gruber pointed out, Spaces now can better focus on “task separation” rather than “application separation”.

Here is a quick overview and history for you.  Spaces is a virtual desktop application that, for the lack of a better way of putting it, allows you to create as many desktops as you’d like.  Right now your computer probably has one desktop or one “viewable area to put windows”.  With Spaces, you can create more than one, and then use each of them for different purposes.

Prior to Mac OS X 10.5.3 Spaces was used more for separating applications onto different Spaces rather than setting up Spaces for tasks.  An example would be keeping your email on one Space, while having your browser in another, to keep the two applications separate for use. For people that are more productive based on focus, this made it nice to focus on your email Inbox instead of having many windows open.

However, I called this version of Spaces a glorified “Hide Others”.  In Mac OS X you can hide any application, or, hide every other application except the one you are currently viewing.  The first iteration of Spaces was like a different way to use this feature.

In the latest version of the operating system you can separate your Spaces into tasks rather than only by application.  An application, like Safari, can have windows present in every single space if you’d like.  This way you can have a Space set aside for writing, one for email, and another for working on a logo.  Sound confusing?  Consider how I’m currently using Spaces – and it might help clear things up for you.

Space 1: Writing / Reading: I use my first Space to read just about everything I need to read.  Google Reader in a Safari window, tabs open for other articles and links people give to me, etc – are all on this space.  Since my reading and my writing usually go together, I use this Space for writing as well.  This means that while I’m writing this entry, I’m on Space 1 with tabs and windows open that are related to this entry.  Nothing else is distracting me from this task of writing this entry.  All of the information I need to complete this task is on this Space and nothing else.

Space 2: iTunes and other long-duration tasks: Have you ever needed to encode something in iMovie or, perhaps you’re downloading something that will take a long time, or transferring files from one location to another, backing up your computer, etc.  I use this second space for those tasks.  iTunes is always open in Space 2, though I can control it through my Apple Keyboard, so I don’t need to switch to that Space to play, pause, skip to the next song, etc.

The reason I separate the long-duration tasks over onto their own space is because I feel they can be a distraction.  I find myself checking applications that are “doing something” every now and then.  Now I don’t check them usually until they are completely finished with their task.  I find it is far less distracting.

Space 3: Email, IM, and Twhirl: I also call this my “communication station”.  The entire Viddler team keeps tabs via a Skype chat.  I also use iChat on a daily basis.  My email Inbox is in a constant state of flux.  And Twhirl, the application I use to keep up-to-date with Twitter and FriendFeed, is also getting updated every 15 minutes or so.  In order to keep my distractions down on all other Spaces I keep these tasks dedicated to this one Space.  I’m free to check up on them when I want.

Space 4: Projects: Typically, on a given day or at a specific time, I’m working on one project.  This space is where I do that project.  For instance, if I’m programming something I’ll have Coda, Transmit, any browser windows with documentation and reference material, and perhaps a browser window with a preview of what I’m working on – in this Space.  This space is completely project centric, with nothing else to distract me from that project.  It is very seldom that I need to work on 2 projects at once ((That don’t fit into the other Spaces I already have set up.)) so I’m able to focus on the project until it is done.

I’ve found Spaces to be very enjoyable since the 10.5.3 upgrade to Mac OS X and while I think my usage of it will mature over time, the last few weeks have been liberating in many ways.  Just the other day, while at a meeting at ViddlerHQ, I used my project Space to keep notes for the meeting.  There was no other distraction available for me during that meeting so I was able to both take notes with my laptop open and be a constructive part of the meeting.

How are you using Spaces?  Have you given it a try since the update?

Update: Switching Spaces and preference oddities

After rereading this entry, and being asked questions via Skype by Kyle Slattery, I might have omitted a few details that I should probably include in this entry.

First, is that I recommend deselecting the “When switching to an application, switch to a space with the open windows for the application” box.  This will allow you to switch applications without switching Spaces.

Second, is that in order for Spaces preferences to take effect – you have to restart your Dock sometimes.  I am not sure why, but this doesn’t happen to everyone.  Here is the way John Gruber explained it in his aforelinked entry:

“Lastly, I should mention that I had problems getting this new feature to work at all. After upgrading to 10.5.3 and seeing the Spaces-related changes in the release notes, I tried it out. Toggling the new checkbox made no difference for me, however — I got the same old “jump to another space when switching apps” behavior either way. I solved the problem by trashing my com.apple.dock.plist preferences file (which, since Spaces is controlled by the Dock, is where most Spaces-related prefs seem to be stored). After logging out and logging back in, the new checkbox worked perfectly.”

And last, that I use the Cntrl+arrow keys to navigate around to different Spaces the majority of the time.  But, when I’m at home on my desk using my Might Mouse, I’ve set up the third-button ((Which is the equivalent of pushing down the scroll wheel.)) to also show my Spaces.  This makes it really easy to switch whether my hand is on the keyboard or the mouse at the time I need to switch. 

• Basecamp – Project management made incredibly simple and easy.  I’ve used Basecamp for many projects over the years.  Whether you are working on a project with a team of 30, or you just want to jot down everything you need to get done in order to move into a new apartment, Basecamp seems to fit very well.
• Backpack – Small companies, or even a group of people or family, can sometimes find it hard to keep track of each other, share files or ideas in an easy way, or just collaborate on something.  If Basecamp is a bit too much for your needs, or you just want to have a company calendar, Backpack strikes the right balance.
• Highrise – Contact management is made easy in Highrise.  What’s more, though, is that Highrise can track communications with these contacts simply by fitting into your existing workflow.  It adds zero time to your contact management, but eases the pain.