First, move older email messages out of your Inbox and into an Archive folder. You should have no trouble doing this. It may take a little while for Mail.app to move all of the messages. If you’re the type of person that has several folders (or Mailboxes) for message categories like family, friends, work, etc. etc. then you may not benefit from this tip. But, if you’re like me, and you leave every single message in your Inbox then you definitely will.

What I’ve done is move every message in my Inbox dated prior to December 1, 2011 into an Archive folder that is locally here on my Mac. This way when I go into my Inbox it is only loading a few months of email. I may do this again in June or wait an entire year if I don’t see much of a slow down. But just doing this has sped up Mail.app a lot.

Second, you could strip the bloat from Mail.app’s Envelope Index. What does this mean? I don’t really know but the layman’s explanation might be this; Mail.app keeps a database and sometimes it gets a little out of control. You can run a few commands via Terminal and it will clean up that mess. Again, do this at your own risk.

Your mileage may vary but with these two tips Mail.app should get just a bit snappier. It has for me.

The responses were a mixed bag. Some told me to ditch Mail.app, some said that they’d rather use POP3 instead of IMAP, and others with far less email messages than I have sympathized with my situation.

Today while starting up the Macbook and sipping my coffee, I noticed Apple released Mac OS X 10.5.5 as a free software update.  In the change notes I took notice of this particular line.

“Addresses performance issues related to displaying IMAP messages.”

To be honest, I don’t know what this actually means. It could mean that it speeds up Mail.app’s ability to display IMAP messages with in-line attachments.  But it doesn’t say that.  It could mean that it speeds up Mail.app’s message list, which is what I want it to say, but it doesn’t say that either.

After updating to 10.5.5 this morning I gave Mail.app a whirl.  After several “restarts” of Mail.app it seems to be a little slower than it was before at displaying the message list.  It takes 33-seconds to load the list on an IMAP-powered Mailbox with 11,899 messages.

So while the above update is, I’m sure, an update to Mail.app with regards to IMAP performance. I’m not seeing it yet.  It looks like I’ll either switch to a web-based client for my Gmail-for-domains powered email (especially now that Gears runs in Safari) or somehow keep 1,000 messages in my Inbox at a time.

Suggestions?

I’m sure everyone reading this, especially those of you that use Gmail, is aware that IMAP is now available through both Gmail and most Google Apps accounts*.

My Google Apps account became IMAP-enabled on Friday, November 2nd, 2007. Once I saw this I quickly moved into action to setup IMAP on my iPhone and in Mail.app (Apple’s Mail client on the Mac OS). I followed the instructions in Gmail’s help section to the letter. First I setup my iPhone and everything went swimmingly. Then, I moved all of my email from my Inbox into an archive folder in Mail.app (in case something went awry) and setup IMAP in Mail.app. Once I hit save, Mail.app went out and grabbed all 4,000+ messages from the Gmail server.

The email address that I’m setting up is my personal email account that I’ve only had for a few months, which is why there was only 4,000 messages to sync. To date, I’d been using POP with Gmail and so all of the messages came in marked as ‘unread’. I thought nothing of selecting all of the messages and clicking “Mark all as read”. This led to four days of Mail.app syncing with Gmail’s servers before I was able to receive a single new message. Very frustrating.

I’m not sure what I could have done differently to save myself from this four day hassle. Perhaps logging into my account through my browser and marking all messages as read there first? Either way I am definitely happy it is over and if you find yourself in a similar situation to mine – know that there is light at the end of the tunnel.

Derek Punsalan has some really great tips for setting up Gmail’s IMAP on both the iPhone and Mail.app that go beyond what is provided in Google’s help area. I recommend that you make these small changes to your setup, which seem to make things much much nicer when dealing with multiple devices.

* I say “most” because it seems to be that gmail.com users got IMAP quite a bit sooner than Google Apps accounts and that some still haven’t had it enabled for them.

Fixes

Here are some things that I believe should be fixed in Mail.

Smart Mailbox rules are seemingly complete – though I find one oddity among them. When you select the “Message is in Mailbox” filter, you are presented with every Mailbox you’ve setup – even the Smart Mailboxes that you’ve already created. However, if you select the “Message is not in Mailbox” filter, you are not given the Smart Mailboxes as options. I’ve thought about this for awhile, and I still can’t figure out the reason.

The search box should allow for multiple filters such as you find in the current Finder. Searching for a subject, then being able to click + to drill down until you find what you are looking for. I have about 12,500 pieces of email, and finding the 1 that I am looking for can sometimes prove difficult with a single search filter.

The address book panel seems very OS 9-ish. It works, but I’d like to see the design of this updated a bit.

Feature requests

I realize that Mail is getting “a significant upgrade” when Leopard is release, though the major feature additions looked atrocious in my opinion. Here are some things I’d like to see.

The iLife Media Browser would be an awesome addition to Mail’s default set of icons on the New Mail window. Attaching photos from your iPhoto Library is quick and easy – if you already have iPhoto open. I envision a time where we can click on the Media Browser (similar to what you find in Pages, iMove, etc) and find a photo or photos and attach them with ease.

Side note: The new version of Mail will have “stationary” – and from what I can tell from the screenshots released so far there is a new button called “Photo Browser” at the top. I hope that this is not a brand-new, non-standard media browser that does not use the same frameworks that are used throughout the system so far. And, I hope that this button is not only enabled when you choose a particular style of stationary that allows for photos. We need this feature to be available any time we want to send normal attachments.

An all new way to attach files would be nice. Utilizing a media browser to attached photos, audio, and perhaps even video – would be nice. But I can see definite improvements that could be made to attaching documents, spreadsheets, and compressed archives too.

Imagine you need to attach an Excel spreadsheet, a PDF document, and a .Zip file full of product images to an email. When you do this, I would like to see a preview of the document that I am going to attach. (This does currently work with PDFs and Images) I’d like to see previews for Excel spreadsheets, Text files, Rich-Text Files, Word Documents, .Pages documents, Keynote Presentations, and anything else that usually resides in the document window.

As per .Zip archive files, it’d be nice to select a zip file in the “attach file” panel and be able to see the file names of the files within the archive. This would ensure that I’ve selected the correct file to attach.

Automatic compression of multiple file attachments is something that was “introduced” by AOL back in the mid to late 90s. I have not used America Online since then, so I have no idea if this feature still exists.

If I had an email with multiple attachments, as described above, Mail could automatically compress those files on send. This way, the transmission of data would be slightly smaller. On the other end, Mail.app would uncompress those files into their original state prior to displaying the message to the recipient.

Side note: The biggest problem with this feature in AOL (circa version 2 or 3) was that when you sent email to anyone that was not an AOL user, they’d just get a .zip file. Back in those days .zip files were not yet the norm, and so you had to have people go to winzip.com or something to download a utility to uncompress those files. In other words, their email client did not have the “automatically uncompress files upon receipt” feature. Annoying to say the least.

The other problem with this is, Mail would have to have a slightly proprietary compression format so that when a .zip, .tar, .bz (etc) type of file would come in, it wouldn’t always uncompress those files. If I was sent 1,000 text files in a .zip archive, I wouldn’t want those files automatically uncompressed by Mail.

Final thoughts

I’m trying not to be too picky, otherwise this list would get quite long. Any application that is used as often as an email client always gets more than it’s share of scrutiny. I’m fairly happy with my email client to-date, and I hope that the trend continues.

Side note: Leopard Mail will include Stationary, Notes, To-Dos, and RSS feed reading ability. From what I’ve seen so far, I do not “like” any of them (even though what I did see would be considered BETA).

The Stationary seems a bit superfluous though I can see people having a ball using them. The Notes doesn’t make sense to me yet simply because I do not email myself notes. There are hundreds of ways to “take notes” on the Mac OS ranging from widgets to small menu bar applications to full-blown GTD applications. The “to-dos” in Mail seem like they’d be better kept and updated within iCal. I’m sure the integration between iCal and Mail will be might tighter this time around – so I’ll have to see that integration prior to passing judgement.

RSS within Mail is a completely new headache to me. RSS feeds within Safari is only made for those people who keep track of a few web sites. With constant attention to feed management you may even be able to get away with having 100 subscriptions in Safari without pulling your hair out. Unless the integration of RSS feeds (which should be called “Feeds” but we’ve already talked about that), rivals that of NetNewsWire, then I see no improvement than using Safari for your subscriptions. Too much synergy may not be a good thing in this case.

Note: Be sure to check out other parts of my Leopard wish list listed below:

1. Part one: Safari
2. Part two: Mail
3. Part three: iChat
4. Part three: Finder

[tags]apple, macintosh, mac os x, osx, mail.app, mail, iphoto, ilife, safari, leopard, mac os 10.5, wish list, ical, gtd, stationary, notes, to-dos, rss[/tags]
[slug]leopard-wishes-pt2-mail[/slug]